Accommodation - Cancellations and Amendments

Cancellation of Booking

Hotel guests will be subject to the cancellation policy of their nominated hotel. Please refer to the cancellation policy outlined for your preferred property

Deadlines

Darwin has a limited number of hotels and we encourage delegates to book accommodation well in advance. Hotels impose strict release dates for block accommodation bookings. All rooms will be released Thursday 12 February 2009 and therefore all accommodation bookings received after this date will be subject to availability and possible variation in room rate.

Deposit

Either one night's accommodation rate or a credit card is required to secure your room. Please note bookings that have not advised either method by 12 February 2009 will be cancelled. Delegates are required to settle their own accounts including incidentals incurred upon check out.

This deposit or your credit card guarantee will be forwarded onto the hotel. The hotel at their discretion will deduct the guarantee from your credit card.

Preferences

We ask that you please indicate your first 3 preferences of hotels when booking accommodation via the registration form. Limited rooms are available at each property and we recommend accommodation be booked early. Should all 3 preferences not be available, EECW Pty Ltd will contact you.

Amendments to Booking

Amendments to accommodation including hotel preference, check in/out dates and room type will only be accepted in writing.

Early Arrival or Late Departure

Requests for early check in or late check out must be advised in writing to EECW Pty Ltd. Please note that early check in may require the booking of an additional room night prior to guarantee immediate access to the hotel room.